Volunteering at PK

Volunteer & Chaperone Screening Policy

At P.K. Yonge, the safety of our students is our highest priority. All adults who volunteer or chaperone must complete the appropriate level of screening before volunteering. The type of screening required depends on the volunteer’s role and level of responsibility for students.

This policy is designed to ensure a safe, respectful, and productive environment for all students. We value partnership with parents and appreciate your support in upholding these requirements.

As a parent or guardian, you will partner with your student’s teacher to begin this process.

Levels of Screening

• Level 1 Raptor Screening:  Driver license search for sex offender registry
• Level 2 Screening: fingerprint-based FDLE screening in conjunction with national FBI database, and national sex offender search (Level 2 Supplement in HireRight)
• Level 2 Supplement without fingerprints: Raptor search, national criminal search and national sex offender search (Level 2 Supplement in HireRight)
• Level 2 DCF Screening: fingerprint-based screening, national background check, sex offender search (Level 2 Supplement in HireRight), and DCF child welfare included

Role	Examples	Screening Required	Notes
Campus Volunteer	Lunch duty helper Classroom volunteer Guest speaker	Raptor	Assists students Always under staff supervision Never alone with students other than your own child
Family Participant invited by P.K. Yonge	Attendance at concert Meeting up at a local park with the class Family picnic	Raptor	Not supervising or assisting students in any way Participating in support of own student
Field Trip - Own Child Only	Parent/guardian accompany their child to the park, zoo, Disney, etc.	Raptor	May supervise only your own child independently Not responsible for other students
Day Trip - Group Chaperone	Parent/guardian designated by P.K. to supervise students other than their own child	Level 2 Supplement Raptor Fingerprint DCF	Must chaperone in pairs; never one adult alone with students
Extended / Overnight Trip	Parent/guardian designated by P.K. to supervise students on multi-day travel for academic, athletic, or extracurricular progams	Level 2 Supplement Raptor Fingerprint DCF	Required for all chaperones; no exceptions
Athletics - Volunteer Coaches	Volunteers assisting with pracitces, training, or games	If in line of sight of a paid coach: Level 2 Supplement Raptor If working outside of the line of sight of a paid coach Level 2 Supplement Raptor Fingerprint DCF	No one-on-one coaching; minimum of three people must always be present during interactions
PKY Employees	Employees hired by the school including but not limited to; administration and teachers	Level 2 Supplement Fingerprint DCF	Adhere to requirements to school policies and procedures
UF Vendors doing service at PK	Vendors, service providers, or other non-PK employees required to complete jobs or tasks on school property	Level 2 Supplement Fingerprint DCF
Non-UF Vendors doing service at PK	Vendors, service providers, or other non-PK employees required to complete jobs or tasks on school property	Raptor

Key Distinctions

• Volunteers = Support teachers/staff. Always supervised. (Raptor)
• Chaperones = Take direct responsibility for students. (Level 2 DCF w/ Raptor) required if supervising children other than your own or on overnight trips)
• Athletics–Volunteers = may serve (w/ Raptor) if always with a paid coach with a Level 2 DCF. Must have a Level 2 DCF if ever alone with athletes outside line of sight. Never one-on-one — three people minimum rule applies.
• Athletics-Volunteer Coach = Level 2 DCF w/ Raptor required if supervising children other than your own or on off-campus games/events without the presence of a paid coach.
• Family Member = Parents, legal guardians, or other designated emergency contacts may supervise their own student without staff present but may not supervise other students without Level 2 DCF clearance. Additional requirements may be in place for off-campus events/field trips, even when supervising own student.